Summary: Answers to frequently-asked questions about the job ticket's
exactly are the print specs?
The print specs (i.e., printing specifications) form
explains to vendors the specific printing requirements for
a particular job. It is a worksheet that production people
use to define a print jobs physical characteristics, such as flat size,
binding, and cover stock. It replaces any manual print ordering
form youre using.
Q. Do job tickets
require printing specifications?
No, Print specs are optional. They are useful only to jobs
that involve printing.
Q.How are print
Print specs track dozens of specific characteristics
about a print job and are entered from the job ticket window (a user must be given access to add a print spec RFQ). Use print specs to secure quotations from various vendors
before deciding wholl do the work.
about jobs with several large printing components?
If a job contains several large printing components (e.g.,
member directory, services handbook, marketing kit, etc.),
then add each component as a separate print specs for the job
Q. How many print specs can one job have?
A job may have as many different print specs as necessary
to fully delineate the jobs printing requirements.
Q. How can I identify a particular print specs
on a job ticket that has more than one print specs?
Each print specs form
has a description area and a status area in which you can
type identifying information. When the Printing Specifications
window is opened, youll see a listing of every print
specs form for the job ticket, listing their date, who added
them, and their description and status.
Q. Once I identify the print specs I wish
to edit, how do I open it?
Simply double-click on the line that shows the print specs
you wish to edit. The actual print specs form opens. You can
then edit, add, and delete any information.
Q.Can I edit the print specs format or
add more sections?
The printing specifications form itself is comprehensive,
but it isnt customizable. The names of the various headings
cant be changed. In addition, not all of the forms
sections need to be used. The sections that have no text
will appear blank on the printed specifications
Q. Can I change the sort order of the print
specs listed in the Printing Specifications window?
The printing specifications window can be resorted by clicking on any
column heading. The column headings are: Date, Added By, Description, and
Status. The individual print specs can also be resorted in ascending or
descending order by clicking on the arrow button next to the desired
Q. How can
we send print specs to vendors?
The print specs can be printed and faxed to vendors (if you're using print
specs to secure quotations from various vendors). They can also be saved
as PDF files and sent as email attachments.
How can print specs be saved as PDF files?
Any report or form in Clients & Profits
can be saved as a PDF file. For detailed instructions
see the PDF Tech Note.
Q. How can the print
specs be distributed to the job's team members?
Print specs don't necessarily need to be printed since they can be
viewed in C&P by anyone with access to job tickets. Since print specs
are updated in real-time, the production department always sees the
most up-to-date version of the print specs.
Q. Will everyone
be able to edit the print specs?
No, it's a user access privilege. Choose the option in Users, Access & Passwords under the Jobs tab for "can add/edit print spec RFQ's".
Q. Who typically
writes up print specs?
It's usually production managers since they're the
ones who know the most about the various aspects of print
Q. Can I change
the document heading "printing specifications" to something else?
No, the term "printing specifications" isn't