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Per Diem for Employee Travel (Account Execs, Production, Creative Staff)

We are in the process of defining per diem rates for employee travel (billable to the client). We are seeking suggestions that will help us calculate a daily rate of expenditures (i.e., how does everybody else do it!!!).

Ana Cronin
Acento Advertising

You can access the federal per diem rates on the internet here.

Andy Yoos
Red Tettemer

We have been quoted 60 to 125 per day travel time plus expenses..... Training rates have varied per student with a guaranteed class size to flat rates....

Larry Borton
Kentucky Derby

I have always used the Federal Travel Guidelines and then add 20% if no contractual provision describes travel per diem rates.

Michael Thomas CPA
Controller / CFO
FUSE ADVERTISING INC

I am the office manager at a small design firm in Richmond, VA. Due to our size, and our close relationships with clients, we generally bill all travel expenses- including meals, misc. expenses, hotel, rental car, etc.- directly. If we drive somewhere for a client, we charge $.345/mi. mileage to account for fuel and wear on car. We have never had a problem with this way of doing things- even with clients who request all receipts with invoices. It is understood in our firm that we do not go overboard on our travel expenses, and this policy is always respected. One thing we do not bill, however, are client dinners/lunches.

Mary Toothman
Flashpoint, Inc.