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C&P Data Dictionary: ACCESS_PRIVS

Other files:

acc_periods
access_privs
accounts
addresses
ap
ar
ar_items
archived_jobs
asset_types
asset_files
asset_prefs
avail
billing_info
cal
calendar
change_items
change_order
checks
check_items
clients
contacts
costs
credit_card_prefs
date_count
depts
est_revs
f_preference
finance
global_vars
groups
history
history_client
history_vendor
home
int_items
je
jobs
job_order
job_task
job_types
media_briefs
media_est
media_est_items
media_items
media_plans
media_prefs
meetings
mlink
mlink_prefs
odbcusers
outbox
palm_cats
palm_jobs
palm_tasks
payments
payment_items
pc
pictures
po_items
po_template
prefs
print_specs
programs
projects
proposals
purchase_order
rates
recur_ap
retainers
sales_actions
sales_campaigns
sales_letters
schedule_chart
schedule_header
staff
statements
stations
status_codes
sub_classes
task_table
temp_tasks
thought
time_import
timecard
timeline
user_info
vendors
version
web_html
web_ip_log
web_log
web_prefs
web_users_log
working
worksheets
y1099

ACCESS_PRIVS is the data file that stores the Chart of Accounts. Each ACCOUNTS record contains a single G/L account. It is a lookup file used primarly on G/L reports (e.g., Audit Trail) and financials (e.g., Income Statement, Trial Balance, etc.). Each ACCOUNT record has fields for budget amounts (i.e., AC_BUDGET1 through AC_BUDGET24) and actual amounts (i.e., AC_1 through AC_24) for each different accounting period. These amount fields are updated when entries are posted. Financial statements are also created from these amount fields.

See related data files: JE SUB_CLASSES

Field Name:	Type:	Length:	Index:	Description:
ACS_SEQ	Sequence
ACS_CLIENT_NUM	Character	10
ACS_INITIALS	Character	10
ACS_KEY	Character	20
ACS_SEE	Short integer	(0 to 255)		user can see client
ACS_EDIT	Short integer	(0 to 255)		user can edit client
ACS_DEL	Short integer	(0 to 255)		user can delete client
ACS_PRINT	Short integer	(0 to 255)		user can print client reports

LEGEND:

Type indicates whether a field contains characters (i.e., "char") which contains any combination of letters or numbers, numbers (which has a set number of decimal places), or integers (i.e., numbers that range from 0 to 255 only).

Length shows the size of a field. Character fields have lengths that are fixed, depending on their purpose. Description and note fields have a length of 32000, which make them variable-length; their actual size depends on how much data is entered into them.

Index indicates fields that are indexed in the database, which makes them key fields for finding and sorting data. For best performances on reporting and exporting, searches should made on index fields first.

Need help exporting? See the Exporting Data from Clients & Profits tech note.

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