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WORKING SMARTER EVERY DAY
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5 TOP BILLING
REPORTS
You can speed your billing
process along with a few key reports that take you through
every step. Start by reviewing reports that show the
big pre-billing picture, then narrow your scope with
more detailed reports. Here are the top five to get you
started:
You can speed your billing process along with a few key reports
that take you through every step. Start by reviewing reports
that show the big pre-billing picture, then narrow your scope
with more detailed reports. Here are the top five to get you
started:
 Job
Billing Worksheet by AE See a summary for
each job’s estimate plus change order
amounts, billings to date, open POs, unbilled
amounts, and current billing status code.
You can also include overbilled jobs and,
if you want to distribute them, print one
job per page.
Unbilled
Costs When you need to
review the who, what,
where, when, and why
of costs, turn to the
unbilled costs report.
A/R
Proof List After adding
A/R invoices, always
print an A/R proof list
to check your work. You’ll
be able to catch any
errors before posting
and (more importantly)
before mailing.
Billing
analysis by AE After
posting A/R invoices,
find out how each AE
contributed to this billing
cycle. This report will
print each invoice and
subtotals by client for
each AE.
Client
vs. Client Gross Margin
Printing profitability
reports are the quickest
way to see which clients
are adding the most to
your bottom line. While
there are many reports
to choose from, this
report summarizes profitability
by client. You can print
for a work date range
to review profitability
by month or job date
range to review each
job’s overall profitability.
Still looking for that special report? Check the online Clients & Profits
Report-o-matic here.
It’s an interactive search engine of the 350+ reports
you’ll find in Clients & Profits.
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By Marty
Pennoni
 Media
billing can be a nightmare—or it can be a breeze.
Whether it’s air time or print space, the challenge
is the same: get your client’s payment in the
bank well before the vendor invoice is due, and accurately
account for advance billings.
Lucky
you, Clients & Profits makes it really easy.
When
you generate a media invoice, C&P recognizes the
revenue and automatically makes a media WIP cost entry
to the same period. Then, when the media accrual invoice
is posted, the media WIP cost is subtracted from the
period in which it was posted so costs for the period
aren’t overstated. Without this feature, you
will either have some large (and incorrect) P&L
swings, or you’ll be doing a lot of journal entries
at the end of each month.
There
is a small set-up piece—checking an accrual box
and identifying your media accrual and media cost accounts—but
then you’re ready to roll. The up-front work
is done when broadcast and insertion orders
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are
added, so media billing is easy. Here are some tips to make media
billing even easier:
1) When adding media invoices, use Select/Deselect All if you have a
lot of IOs or BOs and want to bill a lot or a few.
2) The earlier (and more) you can bill, the better.
3) Generate invoices on the fly, the day the insertion or broadcast order
is generated.
4) Don’t wait until month-end.
5) Never play “bank.” Always have client payments before
paying vendors.
Media billing isn’t rocket science, and it doesn’t have to
be hard. Just a few small steps in Clients & Profits can turn you
into a media billing star!
Marty Pennoni is a Clients & Profits consultant. He can
be reached at (517) 896-0781.
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