|
|
|
REMOTE ACCESS Q&A
|
|
|
GUARANTEED
GREAT IDEAS!
Remote
Access Tips from Real Clients & Profits Users
These Clients & Profits
users share their tips on how they work remotely:
Timbuktu Pro Our remote users use their
own internet access to a machine here on our LAN
via Timbuktu Pro. It works is as if the remote user
is sitting in front of a system here in the office, says
Bill Raab of Larsen Design Office, Inc. It
works slick, and is probably your best bet in many
instances.
Citrix over frame relay We have
a dedicated Frame Relay connection between
each location, and those users use Citrix
Metaframe. It works wonderfully. Speed is
not especially wonderful (we have dont
the fastest frame in the world), but works
much better than when we used to mount our
C&P volume the old way, says John
O'Regan of Via Marketing. The beauty
of Citrix, of course, is that we can publish
it for any user, whether they dial up through
a modem or connect through a cable modem
or DSL.
Citrix and Windows NT Terminal Server We
are running Citrix Metaframe on a Windows
NT 4 Terminal Server. We have been running
this environment for 2.5 years and have found
it provides very reliable performance for
eight of our PC users. It creates a virtual
desktop from any location, giving them
e-mail, MS Office, SmartPlus media buying,
etc. Users can enter time and perform other
C&P functions when they are out of the
office, says John Arevalo, CFO of Versant. The
speed is good. Its almost like being
in the office.
Windows 2000 We tried remote
access a bunch of different ways and found
huge success eventually. We tried a couple
of variations of remote access (e.g., ARA,
VPNs, etc.) which worked ok, but were a hassle
to setup and were painfully slow. We finally
reached remote Nirvana with Microsofts
Windows 2000 Terminal Server running on a
dual processor Dell server. Its very
fast and simple to install and maintain, says
Troy Hickerson of Strategies. It is
actually faster than working from a PC on
the LAN.
|
|
Q.
How much slower will Clients & Profits be when I work remotely?
It depends on both the speed of your offices internet connection
and your remote connection. Working on Clients & Profits via Timbuktu/PC
Anywhere by modem will be half as fast as working in the office (at best).
Cable/DSL connections are about 25% slower. Of course, the more money
youre willing to spend on hardware and ISPs, the faster youll
be able to work.
Q. Is a full-time internet connection required at the
office for remote access?
Yes. The offices database needs to be available whenever a remote
user wants to work.
Q. We cant afford a high-speed internet connection, but still want
to work from home. Whats best for us?
It depends on whether you need to do accounting or not. For creatives
and AEs, My Clients & Profits! is the best solution since its
optimized for low-speed internet connections, such as modems. For stay-at-home
bookkeepers, Timbuktu is a better choice.
Q. Our accountant works off-site in another state. Whats
the best option for connecting him with our office?
As long as only one person needs to work at one time, Timbuktu is the
best solution. These remote access programs dont require a high-speed
internet connection and are
|
|
inexpensive.
However, printing reports can be a problem (see page 3). Also,
they wont allow several users to work remotely at the same
time.
Q. Do I need to have someone on staff dedicated to managing
remote access?
No, in most cases. Setting up a remote access system and training users
takes some time at first, but once its running it needs very little
ongoing attention and maintenance.
Q. If Im working remotely, will a dropped internet
connection damage the Clients & Profits database?
No.
Q. We have two offices in different states. Can My C&P! let the
two offices work together?
No. My C&P! only handles some production and creative functions,
as well as time tracking. Since its designed for creatives, AEs,
and production staffers, My C&P! doesnt offer enough billing,
accounting, or management functions that people in the remote offices
typically need. To truly connect both offices, the only real solution
is Clients & Profits SQL.
Q. Do we need to have an HTML expert on-staff to run My
Clients & Profits?
No. My Clients & Profits! includes all needed web pages, so no programming
is required. In fact, setting up the My C&P! web server isnt
any harder than setting up Clients & Profits.
|
|
|
|
|
|