Closing the year

First, back up your C&P X database: Make a permanent backup of the current year's database on a CD, Zip, Jaz, Syquest, or other kind of drive or tape. You may need to refer to a previous year's journal entries some time in the future, so having a permanent (and easily accessible) backup is handy. Make sure that the disc or tape is clearly labeled and states to not erase the data on it under any circumstance.

How long the close year process will take depends on your speed of your hardware and the size of your database, so there's no way to know for sure. To be safe, it's best to run the close-year utility overnight (or even over a weekend if you have a 100mb+ database).

REMEMBER! - No one can use the database during the close year process. Also, be sure to disable any screen savers, automatic backups, or other processes that can interrupt the year-end closing.

Now you're ready to run the year-end closing procedure...