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C&P X Data Dictionary: AR_ITEMS


 

Other files:

acc_periods
access_privs
accounts
addresses
ap
ar
ar_items
archived_jobs
asset_types
asset_files
asset_prefs
avail
billing_info
cal
calendar
change_items
change_order
checks
check_items
clients
contacts
costs
credit_card_prefs
date_count
depts
est_revs
f_preference
finance
global_vars
groups
history
history_client
history_vendor
home
int_items
je
jobs
job_order
job_task
job_types
media_briefs
media_est
media_est_items
media_items
media_plans
media_prefs
meetings
mlink
mlink_prefs
odbcusers
outbox
palm_cats
palm_jobs
palm_tasks
payments
payment_items
pc
pictures
po_items
po_template
prefs
print_specs
programs
projects
proposals
purchase_order
rates
recur_ap
retainers
sales_actions
sales_campaigns
sales_letters
schedule_chart
schedule_header
staff
statements
stations
status_codes
sub_classes
task_table
temp_tasks
thought
time_import
timecard
timeline
user_info
vendors
version
web_html
web_ip_log

web_log
web_prefs
web_users_log
working
worksheets
y1099



AR_ITEMS is the data file that stores the AR line items. Each AR _ITEMS record contains a single line item. Each AR_ITEMS record has fields for task descriptions (i.e., AX_DESC), billing ammounts (i.e., AX_CGL), and job information (i.e., AX_JOB_NUM & AX_TASK) for each different line item. These fields update jobs when entries are saved.

See related data files:   AR    JOBS


Field Name:

Type:

Length:

Index:

Description:

AX_SEQ

sequence

x

sequence #

AX_JOB_NUM

char

10

x

job number

AX_TASK

char

4

x

job task

AX_AR_NUM

char

10

x

invoice number

AX_AMT

number

2dp

billing amount

AX_SORT

short num

0dp

sort (copied from job task)

AX_GROUP

short num

0dp

group (copied from job task)

AX_TAXABLE1

boolean

taxable 1 flag (yes/no)

AX_TAXABLE2

boolean

taxable 2 flag (yes/no)

AX_DESC

char

2000

line item description

AX_DATE

short date

1980..2079

x

invoice date

AX_CGL

number

2dp

billing amount credit G/L# (income)

AX_POSTED

short date

1980..2079

x

date posted into G/L

AX_PERIOD

short num

0dp

accounting period

AX_NAME

char

50

task name/billing description

AX_HOURS_BILLED

number

2dp

hours billed this invoice

AX_HIDE

number

0dp

hide option

AX_ROLL_UP

char

4

hide item, but roll up billing amount into a task

AX_SHOW_DESC

short int

(0 to 255)

show line item notes

AX_QTY

number

0dp

quantity (or number of spots)

AX_POX_KEY

char

15

for media/pre-billing: POX_PO_NUM+POX_LINE_NUMBER

AX_PUB

char

20

for media billing: publication/station

AX_ISSUE_DATE

char

15

media issue date

AX_COST

short num

2dp

for media billing - net cost for WIP JE

AX_EXPORTED short date
1980..2079
  date exported (SQL only)

LEGEND:

Type
indicates whether a field contains characters (i.e., "char") which contains any combination of letters or numbers, numbers (which has a set number of decimal places), or integers (i.e., numbers that range from 0 to 255 only).

Length
shows the size of a field. Character fields have lengths that are fixed, depending on their purpose. Description and note fields have a length of 32000, which make them variable-length; their actual size depends on how much data is entered into them.

Index
indicates fields that are indexed in the database, which makes them key fields for finding and sorting data. For best performances on reporting and exporting, searches should made on index fields first.

Need help exporting? See the Exporting Data from Clients & Profits tech note.



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