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C&P Data Dictionary: JE


 






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Y1099



JE is the data file that stores the Journal Entries. Each JE record contains a single Journal Entry. It is a lookup file used primarly on Detailed G/L reports (e.g., Audit Trail and Income Statement). Each JE record has fields for the type of entry (i.e., JE_KIND, JE_REF, etc.), when and who added (i.e., JE_DATE, JE_POSTED, JE_PERIOD, ) and accounting / job data (i.e., JE_CREDIT, JE_DEBIT, JE_DESC) for each Journal Entry. These detail fields are updated when entries are posted.

See related data files:      ACCOUNTS   AP   AR   CHECKS   PAYMENTS


Field Name:

Type:

Length:

Index:

Description:

JE_SEQ

sequence

x

sequence #

JE_DATE

short date

1980.2079

x

entry date from invoice, check, etc.

JE_REF

char

15

x

invoice, check, payment number

JE_POSTED

short date

1980..2079

x

date posted into G/L

JE_DESC

char

2000

description

JE_DEBIT

number

2dp

debit amount

JE_CREDIT

number

2dp

credit amount

JE_AC_NUM

short num

2dp

x

account number

JE_PERIOD

short num

0dp

x

accounting period

JE_JOB_NUM

char

10

x

job number

JE_CLIENT_NUM

char

10

x

client number

JE_RECONCILE

short num

2dp

x

key for bank reconciliation (100000=not cleared)

JE_SOURCE

short int

(0 to 255)

x

source (0=General/1=AP/2=AR/3=CK/4=PMT)

JE_ADDED_BY

char

4

who added this?

JE_ADDED_WHEN

date & time

(#FDT)

when was this JE added?

JE_VENDOR_NUM

char

10

x

vendor number

JE_AUTO_REV

short int

(0 to 255)

auto-reverse?

JE_AUTO_ACC

short int

(0 to 255)

auto-accrural JE?

JE_TEMP_REC

short int

(0 to 255)

temporarily reconciled?

JE_KIND

short int

(0 to 255)

0=user/1=auto-rev/2=WIP/3=recurring 4=adjusting/5=clearing

JE_PAY_BATCH

char

10

Batch ID for client payments

JE_GL_REC

short int

(0 to 255)

G/L reconciliation - period

JE_EXPORTED short date
1980..2079
date exported (for SQL only)

LEGEND:

Type
indicates whether a field contains characters (i.e., "char") which contains any combination of letters or numbers, numbers (which has a set number of decimal places), or integers (i.e., numbers that range from 0 to 255 only).

Length
shows the size of a field. Character fields have lengths that are fixed, depending on their purpose. Description and note fields have a length of 32000, which make them variable-length; their actual size depends on how much data is entered into them.

Index
indicates fields that are indexed in the database, which makes them key fields for finding and sorting data. For best performances on reporting and exporting, searches should made on index fields first.

Need help exporting? See the Exporting Data from Clients & Profits tech note.



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