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C&P Data Dictionary: DEPTS

Other files:

ACC_PERIODS
ACCOUNTS
AP
AR
AR_ITEMS
BILLING_INFO
CHANGE_ITEMS
CHANGE_ORDER
CHECKS
CHECK_ITEMS
CLIENTS
COSTS
DATE_COUNT
EST_REVS
FINANCE
GROUPS
INT_ITEMS
JE
JOBS
JOB_ORDER
JOB_TASK
JOB_TYPES
MEDIA_BRIEFS
MEDIA_EST
MEDIA_EST_ITEMS
MEDIA_ITEMS
MEDIA_PLANS
PAYMENTS
PAYMENT_ITEMS
PC
PO_ITEMS
PO_TEMPLATE
PRINT_SPECS
PROGRAMS
PROJECTS
PROPOSALS
PURCHASE_ORDER
RATES
RECUR_AP
RETAINERS
SCHEDULE_CHART
SCHEDULE_HEADER
STATEMENTS
STATIONS
STATUS_CODES
SUB_CLASSES
TASK_TABLE
TEMP_TASKS
TIMECARD
TIMELINE
VENDORS
WORKING
WORKSHEETS
Y1099

DEPTS is the lookup file that stores the departments. Each DEPTS record contains a single department. Each DEPTS record has fields for office, name, description, manager etc. (i.e., DEPT_OFFICE, DEPT_NAME, DEPT_DESC, DEPT_MGR). Some productivity reports use information stored in these fields.

See related data files: STAFF ACCOUNTS

Field Name:	Type:	Length:	Index:	Description:
DEPT_SEQ	sequence		x
DEPT_OFFICE	char	10
DEPT_NAME	char	15	x	department name
DEPT_DESC	char	40		department description
DEPT_MGR	char	10		department manager (S_INITIALS)
DEPT_NUM	short num	0dp	x	department number

LEGEND:

Type indicates whether a field contains characters (i.e., "char") which contains any combination of letters or numbers, numbers (which has a set number of decimal places), or integers (i.e., numbers that range from 0 to 255 only).

Length shows the size of a field. Character fields have lengths that are fixed, depending on their purpose. Description and note fields have a length of 32000, which make them variable-length; their actual size depends on how much data is entered into them.

Index indicates fields that are indexed in the database, which makes them key fields for finding and sorting data. For best performances on reporting and exporting, searches should made on index fields first.

Need help exporting? See the Exporting Data from Clients & Profits tech note.

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