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C&P Data Dictionary: STAFF


 

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y1099



STAFF is the data file that stores the Staff. Each STAFF record contains a single Staff Member. It is a lookup file used primarly for adding Staff data to various reports. Each STAFF record has fields for Staff Information (i.e., S_INITIALS, S_NAME, S_BILL_RATE, etc.) Billable Time for Staff, by month (i.e., S_1 thru S_12) and Planned Hour data for week and daily planned vs. actual (i.e., S_HOURS_WEEK, and S_PLAN_MONDAY thru S_PLAN_SUNDAY vs. S_ACT_MONDAY thru S_ACT_SUNDAY) for each Staff Member. These data fields are updated when new Staff Members are added.

See related data files:   JE   SUB_CLASSES


Field Name:

Type:

Length:

Index:

Description:

S_SEQ

sequence

x

S_INITIALS

char

10

x

S_NAME

char

40

x

S_ADDRESS1

char

50

S_ADDRESS2

char

50

S_ADDRESS3

char

50

S_TASK

char

4

x

S_BILL_RATE

short num

2dp

S_COST_RATE

short num

2dp

S_SSN

char

20

S_PC_NUM

char

10

Which PC do they belong to?

S_MTD

short num

2dp

S_YTD

short num

2dp

S_HOURS

short num

2dp

S_1

short num

2dp

this year's billable time, by month

S_2

short num

2dp

this year's billable time, by month

S_3

short num

2dp

this year's billable time, by month

S_4

short num

2dp

this year's billable time, by month

S_5

short num

2dp

this year's billable time, by month

S_6

short num

2dp

this year's billable time, by month

S_7

short num

2dp

this year's billable time, by month

S_8

short num

2dp

this year's billable time, by month

S_9

short num

2dp

this year's billable time, by month

S_10

short num

2dp

this year's billable time, by month

S_11

short num

2dp

this year's billable time, by month

S_12

short num

2dp

this year's billable time, by month

S_B1

short num

2dp

this year's budgeted time, by month

S_B2

short num

2dp

this year's budgeted time, by month

S_B3

short num

2dp

this year's budgeted time, by month

S_B4

short num

2dp

this year's budgeted time, by month

S_B5

short num

2dp

this year's budgeted time, by month

S_B6

short num

2dp

this year's budgeted time, by month

S_B7

short num

2dp

this year's budgeted time, by month

S_B8

short num

2dp

this year's budgeted time, by month

S_B9

short num

2dp

this year's budgeted time, by month

S_B10

short num

2dp

this year's budgeted time, by month

S_B11

short num

2dp

this year's budgeted time, by month

S_B12

short num

2dp

this year's budgeted time, by month

S_LSTYR_1

short num

2dp

last year's billable dollars, by month

S_LSTYR_2

short num

2dp

last year's billable dollars, by month

S_LSTYR_3

short num

2dp

last year's billable dollars, by month

S_LSTYR_4

short num

2dp

last year's billable dollars, by month

S_LSTYR_5

short num

2dp

last year's billable dollars, by month

S_LSTYR_6

short num

2dp

last year's billable dollars, by month

S_LSTYR_7

short num

2dp

last year's billable dollars, by month

S_LSTYR_8

short num

2dp

last year's billable dollars, by month

S_LSTYR_9

short num

2dp

last year's billable dollars, by month

S_LSTYR_10

short num

2dp

last year's billable dollars, by month

S_LSTYR_11

short num

2dp

last year's billable dollars, by month

S_LSTYR_12

short num

2dp

last year's billable dollars, by month

S_OFFICE_PHONE

char

12

office phone

S_HOURS_WEEK

number

2dp

planned hours per week

S_FACE

short int

(0 to 255)

picture of this resource

S_TYPE

short int

(0 to 255)

0=Staff; 1=Freelance; 2=Equipment; 3=Materials; 4=Other

S_NOTES

char

2000

resource notes

S_DEPT

char

15

department

S_HOURS_ACT

number

2dp

actual hours this week

S_TEAM

char

10

x

account team, member of

S_PLAN_WEEK

number

2dp

hours planned to work each week

S_PLAN_MONDAY

number

2dp

hours planned - Monday

S_PLAN_TUESDAY

number

2dp

hours planned - Tuesday

S_PLAN_WEDNESDAY

number

2dp

hours planned - Wednesday

S_PLAN_THURSDAY

number

2dp

hours planned - Thursday

S_PLAN_FRIDAY

number

2dp

hours planned - Friday

S_REQ_TIME

short int

(0 to 255)

require daily time sheet?

S_ACT_MONDAY

short num

2dp

actual hours on Monday

S_ACT_TUESDAY

short num

2dp

actual hours on Tuesday

S_ACT_WEDNESDAY

short num

2dp

actual hours on Wednesday

S_ACT_THURSDAY

short num

2dp

actual hours on Thursday

S_ACT_FRIDAY

short num

2dp

actual hours on Friday

S_ACT_SATURDAY

short num

2dp

actual hours on Saturday

S_ACT_SUNDAY

short num

2dp

actual hours on Sunday

S_PLAN_SATURDAY

short num

2dp

hours planned - Saturday

S_PLAN_SUNDAY

short num

2dp

hours planned - Sunday

S_REQ_PLAN

short int

(0 to 255)

require users to enter day's planned hours on time cards

S_HOME_PHONE

char

12

S_OT_COST_RATE

short num

2dp

overtime cost rate

S_OT_BILL_RATE

short num

2dp

overtime bill rate

S_TITLE

char

20

title

S_ACTIVE

short int

(0 to 255)

active employee?

S_EMAIL

char

40

staffer's e-mail address

S_BACKUP_PERSON

char

4

a staffer's backup person

S_FREELANCE

short int

(0 to 255)

free-lancer? yes/no

S_PERIOD

short int

(0 to 255)

S_TIME_COP short int (0 to 255)   time cop setting
S_EMAIL_SIG char 2000   standard email signature for client email
S_SUPERVISOR short int (0 to 255)   is this staffer a supervisor?
S_FAX char 20   staffer's personal fax (optional)
S_WEB_ACCESS char 100   web access password (encrypted)

LEGEND:

Type
indicates whether a field contains characters (i.e., "char") which contains any combination of letters or numbers, numbers (which has a set number of decimal places), or integers (i.e., numbers that range from 0 to 255 only).

Length
shows the size of a field. Character fields have lengths that are fixed, depending on their purpose. Description and note fields have a length of 32000, which make them variable-length; their actual size depends on how much data is entered into them.

Index
indicates fields that are indexed in the database, which makes them key fields for finding and sorting data. For best performances on reporting and exporting, searches should made on index fields first.

Need help exporting? See the Exporting Data from Clients & Profits tech note.



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